Staff: Business Office Accounting Specialist

Position Summary:

Saint John’s High School seeks a detail-oriented, mission-driven Business Office Accounting Specialist to support key business office functions, including tuition billing and collections, financial reconciliations, and general ledger accounting. This role is central to ensuring the integrity of financial operations and upholding the School’s commitment to excellence in service to students, families, and the broader community.
 
Mission: 

Saint John's High School is a Xaverian Brothers-sponsored school. A Saint John's Catholic education is rooted in the commitment of the Xaverian Brothers to bring Christ to life in young men. For over one hundred years, a religious and lay staff has assisted students in discovering and developing their God-given talents. As a college preparatory school, Saint John's fosters the formation of the whole person: spiritual, social, physical, intellectual, creative, and aesthetic.
 
About Saint John’s: 

Saint John’s is a private, Catholic high school with a middle school division of approximately 900 boys.  Sponsored by the Xaverian Brothers, the School has a strong and storied history since its establishment in 1898.  Its mission is to educate the whole man.  Dedicated to the spiritual, intellectual, creative, social, aesthetic, and physical development of its students, Saint John’s offers a highly competitive college preparatory curriculum as well as a program focused on the moral and faith development of its students to form “men of faith and men of service.”
 
Key Responsibilities:

Tuition Billing and Collections
  • Manage student tuition accounts, including invoicing, payment plans, adjustments, and collections.
  • Support families in navigating the tuition process, including financial aid.
  • Utilize and maintain tuition management software, preferably Clarity Tuition.
  • Provide periodic reports to the CFO and Head of School on outstanding collection issues.
 
General Accounting Functions
  • Prepare and post monthly journal entries, including recurring and adjusting entries, with familiarity with Blackbaud Financial Edge or similar systems.
  • Perform monthly bank reconciliations and assist in reconciling investment accounts.
  • Maintain and reconcile the School’s fixed asset register, including depreciation schedules and audit preparation.
  • Assist with the monthly closing of the general ledger and distribution of financial reports.
 
Donations and Pledge Reconciliation
  • Reconcile restricted and unrestricted donations with the Advancement Office, including pledges and outstanding receivables.
  • Ensure proper classification and documentation of gifts in collaboration with Advancement staff, ideally using Blackbaud Raiser’s Edge or similar systems.

Auxiliary Revenue Tracking
  • Maintain accurate accounting for auxiliary program revenues, including summer camps, facility rentals, bookstore, student activities, and other non-tuition income streams.
  • Reconcile related deposits, track outstanding receivables, and provide periodic reports to the CFO and program leads.
 
Administrative and Support Duties
  • Collaborate with the Business Office team to provide timely reporting and respond to family inquiries.
  • Support internal stakeholders with financial data for retreats, events, and trips as needed.
  • Assist with other business office functions, including phone coverage, periodic reporting, and annual audit coordination, as assigned.
 
Preferred Qualifications:
  • Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
  • Minimum of 3–5 years of relevant accounting and financial operations experience.
  • Experience in independent schools or nonprofit accounting is preferred.
  • Proficiency in Clarity Tuition or comparable tuition billing and collection system.
  • Proficiency in Blackbaud Financial Edge and Raiser’s Edge or comparable systems.
  • Strong attention to detail, discretion, and a commitment to the School’s Catholic mission.
 
To Apply:

Please submit a cover letter, resume, and three professional references to:

Timothy J. Barrett, Chief Financial Officer
Email:  employment@stjohnshigh.org
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Saint John's High School

378 Main Street, Shrewsbury, MA 01545    (508) 842-8934
Saint John’s High School has educated young men under the sponsorship of the Xaverian Brothers since 1898. Through the Saint John’s strong college preparatory curriculum, over 900 students in grades seven through twelve pursue personal and intellectual growth in an environment that is committed to the development of the whole person and recognizes a moral dimension of life through service to God and to others.